MILLFIELD COTTAGE

• Weekly Hire. All weekly hire bookings start from the time given on the booking agreement and the Property must be vacated by the expiry time on the day the period ends.
  
  
• Deposit/Payment. A deposit of 25% of the full rental is payable when booking, unless the booking is made within 6 weeks of the hire commencement date, when the full amount is payable. If the full balance is not received by the owner 6 weeks prior to the hire commencement date, the deposit will be forfeited and the Property re-let. A refundable payment of £100 is required at the start of the holiday to cover for breakages, damage or extras this can be paid by bank transfer or cheque. This payment, less any costs, is refunded or returned on handover of the keys at the end of the holiday.
  
  
• Cancellation. Once a booking deposit has been paid and the booking confirmed in writing, the Tenant is liable for the whole amount of the rent for the period booked. If written notice of cancellation is received, every effort will be made to re-let the Property for the period booked, and if a new let is arranged, then only the deposit will be forfeited. If the Property cannot be re-let, then both the deposit and the balance payable will be forfeited.
  
  
• Holiday Insurance. Once booked, the Tenant is liable for the complete Property rental costs. As such, it is strongly recommended that the Tenant take out suitable holiday insurance to cover costs incurred by unexpected holiday cancellation.
  
  
• Availability. The booking is made on the understanding that the Property will be placed at the Tenant’s disposal on the dates agreed. Should this not be possible through fire, theft or circumstances beyond the owners control, the full amount paid by the Tenant will be refunded. However, note that:

1. 1. No alternative accommodation can be provided;
   2. The Tenant will have no claim against the owner for compensation or expenses.
      
      

• Purpose of Hire. The Tenant shall be entitled to occupy the Property for holiday purposes only and this agreement shall not confer on the Tenant any security of tenure within the terms of the Housing Act 1988 pursuant to which the occupation shall be deemed to be by way of an excluded tenancy.
  
  
• Maximum Occupancy. The maximum occupancy is 6 people. If this condition is not observed, the Agent reserves the right to refuse admittance or require that the Tenant vacate the property. In this eventuality, no refund of monies will be due.
  
  
• Amenities. The use of the Property includes electricity, water, heating and use of TV. Bedding and towels are supplied, we don’t supply beach towels.
  
  
• Pets. Pets are welcome by arrangement by the owners, One dog belonging to the Tenant is welcome inside the Property on the understanding that the Tenant is totally responsible for their behaviour and well-being, it must always be under control, not left unsupervised in the Property and kept off the furniture, including beds.
  
  
• Cleaning. All equipment, utensils, etc. must be left clean, and the Property must be left clean and tidy at the end of the hire period. Suitable cleaning materials will be found within the Property for this purpose. The owner reserves the right to charge for excess cleaning. Note: It is the Tenant’s responsibility to ensure the safe storage of cleaning materials, particularly in the presence of children.
  
  
• Nuisance. The Tenant shall not cause a nuisance of any kind to the Property or to its neighbours.
  
  
• Right of Entry. The owner reserves the right to enter the Property at any reasonable time, with or without notice, during the Tenant’s period of stay.
  
  
• Smoking. Unless specifically stated, all Properties are strictly non-smoking. The Tenant may not smoke within the Property or allow any member of their party or other invited persons to smoke within the Property. Any breach of this rule will result in the termination of the Tenant’s booking and a request to vacate immediately. All monies paid will be forfeited. Smoking is permitted in the outside areas of the Property; however the Tenant must ensure that all evidence of smoking in the outside areas is removed prior to departure.
  
  
• Damages & Breakages. The Tenant undertakes to keep the Property and all the furniture, fittings and contents in the same state of repair and condition as at the commencement of the letting. All damage, breakages or equipment failure to the Property or its contents must be reported to the owner as soon as possible. The owner will arrange to repair the damage as soon as practical, however there is no guarantee this will be within the period of hire. Damage or breakage caused by act or omission of the Tenant or persons attending the property at the Tenant’s invitation must be repaired or replaced by the Tenant at the Tenant’s expense within 7 days of the cost of repair or replacement being determined and notified to the Tenant. The cost of repair or replacement shall generally be determined within 14 days of notification. Any repair or replacement shall be to the original standard. Should the damage result in another booking being cancelled, the Tenant will be held liable for all consequential losses to the Owner. All breakages are chargeable.
  
  
• Appliance Breakdown. In the event of a breakdown, the Agent will do everything possible to ensure swift repair/replacement of any appliance provided at the property. However, the Tenant must accept that it may be impossible to deal with every eventuality during the course of a booking period. Where a breakdown is determined to be a direct result of misuse, the Tenant will be required to cover the full cost of repair or replacement.
  
  
• Left Items. The Tenant will be notified of any of the Tenant’s possessions that have been left in the property after it has been vacated. Notice will be made in writing by post or email, generally within fourteen days after the end of the booking period. The Tenant must meet the cost of returning any item and the owner will also levy a charge of £5.00 to cover handling costs. If the Tenant does not wish for the item to be returned, the owner will dispose of it as necessary but reserves the right to levy a charge for any items which are hazardous or difficult to dispose of. Please note: any item to be returned will be suitably packed but the owner accepts no responsibility for loss or damage in transit.
  
  
• Security. The Tenant is responsible for the security of the Property for the duration of the booking period and also immediately after vacation, until such time as the Agent re-enters the Property. The Tenant is expected to take all reasonable care of it. This includes ensuring that the Property is fully secured when leaving it. No windows should be left open and all locks must be secure.
  
  
• Complaints Procedure. If the Tenant is not entirely satisfied with the accommodation offered, they must contact the owner immediately, and every effort will be made to resolve the problem. If the situation cannot be resolved to the satisfaction of both parties, the owner will attend as soon as possible to inspect the property. The owner will not consider claims for problems notified to them after the hire period has ended.
  
  
• Variation to Descriptions. Every care has been taken to ensure the accuracy of details on the owner literature, advertising, websites, etc. However, changes to the details may be necessary from time to time and the owner reserves the right to make any changes without notice. Where changes are fundamental to a booking, notification will be made in writing by post or email.

 

 

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This document last updated 12/09/2013.